Requesters do not need to find the right form or work out who should approve their request. Their answers and your predefined rules determine what happens next.
01
Submit a request
The requester answers a few simple questions.
02
Route the request
The answers and your rules determine the right path.
03
Review
Everyone involved receives their task and the information they need.
04
Approval
The designated approvers make their decisions in line with your rules.
The process only moves forward once the required information and approvals are in place.
An example
An HR colleague arranges leadership training
New purchase request
What do you need?
Leadership training
Number of participants
24 participants
Estimated cost
HUF 3,600,000
Follow-up question based on your answer
Will an external provider deliver the training?
YesNo
Submit request
Based on your answers
Approval path
Detailed
Framework agreement
1 potential match
Procurement decides whether to use it
Next step
Agree requirements with procurement
The request
They enter the training objectives, number of participants, start date and estimated cost.
Agreeing requirements
As soon as the request is submitted, the system flags a potentially relevant framework agreement with training providers. Procurement decides whether to use it and works with HR to agree the requirements.
Approval
If the quote requires a higher level of approval, the system brings in the appropriate decision-maker.
The result
There is no need to submit a new request. All previous information and discussions stay with the original request, and the HR colleague can see its progress and who is responsible for the next step throughout.
Quote receivedThe amount requires a higher level of approval
Approval
OwnerSenior approverDeadline12 Feb 2027
Purchase order
For corporate groups
Multiple companies, one view of every request
Group companies can submit requests in a shared Fluenta One environment, each with its own process owners and approval rules. Central procurement can see all requests together and coordinate purchases across the group.
Group company A
Own process owners and rules
Group company B
Own process owners and rules
Group company C
Own process owners and rules
Central procurement
All requests in one view, coordinated across the group
How would this work for your procurement team?
Walk us through how a purchase request reaches approval today, and we will show you that process in Fluenta One.
