AI-POWERED CONTRACT MANAGEMENT

Active control instead of passive contract storage

In most companies, a signed contract is dead data. Fluenta One treats every procurement event – including contracts – as a live business object: AI agents can actually work with it, and they independently handle 80% of routine tasks.

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  Not a module – a platform

The entire contract lifecycle,
automated, in one place

With Fluenta One, the contract lifecycle doesn't end at signing – the platform covers every phase from request submission through monitoring to archiving.

Request & Template

Requests arriving through a centralized portal instantly become structured contract drafts.

Negotiation

Pre-approved clauses and a digital negotiation guide drive the process, with full version tracking.

Approval

Automatically routed to the appropriate approvers based on the authorization matrix, with escalation.

Signing & Activation

MFA-authenticated, e-signed document automatically returns to repository and the data is passed to connected systems.

Active Monitoring

Automatic alerts and negotiation packages for renewal 90 days before expiration.

Archiving

Automated retention policy and structured archiving.

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AI AGENTS

AI agents for the entire
contract life cycle

Contract Intelligence Agent

Acts as a built-in legal advisor, identifying risks and comparing drafts against the corporate clause library. For contract amendments, it automatically compares versions and prepares a structured change report.
  ➜ Clause library conflict detection
  ➜ Automatic amendment suggestions
  ➜ Compliance requirements verification (GDPR, NIS2, DORA)

Monitoring & Risk Agent

Monitors contract obligation fulfillment – including less visible obligations such as reconciling invoices with contract terms or tracking supplier performance.
Automatically alerts when expiration approaches.
  ➜ Obligation monitoring (invoices, performance)
  ➜ Automatic expiration tracking
  ➜ Proactive risk alerting

Document Generation Agent

Generates error-free contract drafts from existing system data – from templates, with automatic validation, without manual data entry.

  ➜ Data integration with existing systems
  ➜ Component-based clause library
  ➜ Automatic validation before signing

How do the AI agents work together?

The true power of Fluenta One AI agents lies in their orchestration. They don't operate as isolated point tools, but as an integrated digital team where each agent's work becomes the foundation for the next.

Event-driven handoff between agents, with a shared knowledge base.

Learn about the agents
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Contract Renewal

Negotiate early, don't just react to the deadline

Most organizations handle renewals reactively.
Fluenta One shifts the balance of power: the AI agent builds your negotiation position – before the supplier even makes an offer.

You can prepare in time

You have enough time to negotiate before expiration, no need to make decisions under deadline pressure.

Automatic renewal doesn't mean vulnerability

The process ensures every renewal is a conscious decision – don't let the calendar decide for you.

All information needed for decision-making in one place

The system gathers relevant data – you just need to decide.

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compliance & security

Compliance by design, not as an afterthought

Compliance checking is not a separate project.
AI agents run it as part of the approval process – and flag anything that doesn't comply.

Zero Trust architecture, ISO 27001:2022 certified Azure infrastructure, 7+ year immutable audit log. Every access logged, every decision traceable.

GDPR

Automatic insertion of data processing addendum into contracts. Structured exit process initiated upon termination.

NIS2

Cybersecurity requirements verification as part of the approval process, with automatic notification to the IT security officer when the deal involves technology.

DORA

Configuration prepared for the financial sector, with support for third-party technology provider risk management.

ISO 27001

ISO 27001:2022 certified infrastructure, 99.9% uptime, multiple data centers, daily backups.

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SUCCESS STORIES

Why our customers choose us

"With Fluenta's help, we manage approximately 2000 corporate processes annually. We have become more efficient, and our processes are significantly shorter and more transparent."

Ferenc Horváth
Strategic Procurement Leader, BKK
100% control over renewals
no unexpected automatic contract renewals
83% reduction
in contract processing time

See Fluenta One's AI-powered contract management with your own processes

Book an appointment for a consultation where we show you how AI-powered contract management can fit into your corporate environment – tailored to your processes.

Let's talk
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FAQ

Frequently Asked Questions about Contract Management

01

How exactly does the Contract Intelligence Agent process documents?

The agent reads any document format – scanned PDFs, Word files, emails – and maps the content against the company's internal clause library. It flags deviations, missing clauses, and compliance requirements (GDPR, NIS2, DORA) automatically. The agent does not require pre-training on a specific template: it works from the structured clause library your legal team defines.

02

Can the platform handle contracts that arrive from the other party, not generated internally?

Yes. The Document Intelligence Agent processes incoming third-party contracts the same way as internally generated ones. It extracts key data fields, compares versions, and surfaces deviations from your preferred positions – regardless of the format or origin of the document.

03

How are approval rights configured?
Who can see which contracts?

Approval routing is based on a configurable authority matrix (DOA). Access rights are set by contract type, value threshold, and business unit. Every user sees only what they are authorized to see, and every access event is logged in the audit trail.

04

What happens to existing contracts that were signed before the platform was introduced?

Existing contracts can be migrated into the system. The Document Intelligence Agent reads and classifies them, extracts key dates and obligations, and from that point they are managed the same way as newly created ones – including renewal alerts and obligation monitoring.

05

Where does the human stay in control?
What does the platform decide on its own?

The agents handle classification, routing, monitoring, and document generation autonomously. Every approval, signature, and commercial decision requires human confirmation. The platform prepares and organizes – the decision always stays with your team.