Supplier documents and approvals, all in one place
Fluenta One links certificates, audit reports and quality agreements to each supplier. It flags upcoming expiry and review dates in advance.
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When procurement is waiting on documents and approvals
Finding documents, tracking deadlines and chasing updates takes time. Fluenta One shows what is available, what is still missing and who needs to act next.
The tools to manage supplier documentation
Documents and decisions in one place
Certificates, audit reports and quality agreements are linked to each supplier, together with their deadlines and approvals.
Suppliers upload the documents you request
Suppliers submit and update requested documents through their browser and receive reminders before they expire.
Commercial contracts and quality agreements stay connected
Both are linked to the same supplier, each with its own deadlines. The system notifies the person responsible before a review is due.
Supplier record[Supplier name] · packaging material- Documents
- ISO 15378 certificateuploaded by the suppliervalid
- ISO 9001 certificateuploaded by the supplierexpires within 30 days
reminder sent - Supplier audit reportquality assuranceapproved
- Agreements
- Quality agreementowner: quality assurancereview: [date]
- Framework contractowner: procurementexpires: [date]
Quality assurance makes the decision
Supplier qualification[Supplier name]- Prequalification questionnairecompleted
- Requested documents5 of 5 received
- Expiry datesrecorded
- Supplier uploaded the ISO 15378 certificate
- [name] approved the audit report
Your team retains approval authority
Fluenta One supports document collection, organises information and flags tasks. Authorised members of your team decide whether a supplier is qualified.
Document activity is traceable
You can see who uploaded or approved a document and when. Auditors and internal reviewers can be given separate, read-only access.
It works alongside your existing systems
Fluenta One can be used alongside your ERP and quality management system. Data connections are configured around the information you need and the capabilities of your existing systems.
Let’s look at how you could managesupplier documentation in Fluenta One
We’ll talk through your current process and show you the parts of the system that fit it.
Frequently asked questions
Read more about the pharma sector
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