Strategic Procurement for
Higher Education
Unlock Agility, Maximize Resources, Empower Your Mission.
In an era of tight budgets and intense pressure to modernize, Fluenta One provides a unified, AI-native platform designed to overcome the limitations of legacy systems. We empower you to automate complex processes, break down data silos, and shift resources from administration to innovation—ensuring your institution's financial sustainability and academic excellence.
For a higher education sector under intense pressure, modernizing procurement and finance is no longer just an operational goal—it's a strategic necessity for survival and growth.
Solve your problems with
Fluenta One
Need to prove ROI with ever-shrinking budgets?
We provide data-driven financial clarity.
Our platform offers complete, real-time visibility into institutional spending, automates financial controls, and tracks expenditures against budgets, giving you the hard data to maximize the value of every resource.
Trapped by outdated, closed legacy systems?
We unify your entire digital ecosystem.
Our AI-native, API-first platform integrates seamlessly with your existing ERP and specialized university software, eliminating data fragmentation and providing a single, secure foundation for innovation.
Bogged down by slow, manual administrative processes?
We automate your workflows from end to end.
Our platform digitizes the complete administrative lifecycle, ensuring flawless compliance with public procurement laws (EKR), eliminating bottlenecks, and freeing your staff for high-value strategic work.
Struggling to meet modern student expectations?
We power a seamless campus experience.
By streamlining the complex back-office operations that support student services, our platform ensures key processes are fast and reliable, building the operational backbone for a world-class digital campus.
How do we solve your institution's challenges?
Maximize Grant & Departmental Budgets
Stop budget leakage. We provide the tools to enforce grant-specific spending rules and manage departmental budgets with precision, ensuring every purchase is compliant and strategically sound. This maximizes the value of your funds and provides clear reporting for stakeholders.
Navigate Complex Academic Approvals with Ease
Eliminate the administrative gridlock that slows down research and teaching. Our platform digitizes your unique, multi-level approval workflows—from department heads to the finance office—creating a fast, transparent, and frustration-free process for faculty and staff.
Master Specialized & Academic Procurement
Go beyond simple office supplies. Our system is built to handle the complexities of sourcing highly specialized laboratory equipment, digital academic resources, and campus-wide service contracts, ensuring you get the best value and manage critical vendor relationships effectively.
Mitigate Project & Adoption Risk
Eliminate the fear of a failed implementation, which is not an option when resources are scarce. Our "Software with a Service" partnership model goes beyond simple deployment to guarantee user adoption and ensure the platform delivers measurable, long-term value for your institution.
Achieve Full Financial Transparency & Auditability
Confidently meet the intense scrutiny that comes with public funding. We create a non-editable, fully auditable digital trail for every single transaction, from initial request to final payment, making compliance with public procurement laws (EKR) effortless.
Unify Fragmented Campus Systems
Break down the data silos between your Student Information System (SIS), ERP, and financial platforms. Our proven integration capabilities create a single, reliable source of truth, ending manual data reconciliation and providing a holistic view of your institution's operations.
Leveraging AI for a Smarter, More Resilient Institution.
Go beyond basic automation. Our embedded AI is purpose-built to address the most complex financial and administrative challenges in higher education, turning your data into a strategic advantage:
- Intelligent Budget & Grant Monitoring: Proactively track departmental and grant-funded spending against budgets in real-time.
- Streamlined Academic Approvals: Automate complex faculty and departmental approval workflows to eliminate procedural bottlenecks and accelerate research.
- Automated Student Document Generation: Match student data securely from your SIS to instantly create enrollment verifications and financial aid statements.
- Process Automation: Automate high-volume tasks like 3-way matching and invoice processing.
- Automated Compliance: Monitor all requisitions and purchases against specific requirements.
Ready to Get Started?
Go to Pricing
Discover straightforward plans designed for immediate use, no extra steps needed.
Choose a Fluenta One Plan
Select the plan that fits your business—no onboarding or setup required. Need more advanced features? Explore our two enhanced packages for larger-scale needs.
Use Your Product
Start using the tools right away, fully functional from day one.
Strategic Procurement for Institutions of Higher Education
Discover how Fluenta One can help your university navigate administrative complexity, ensure public and academic compliance, and drive strategic value for your core mission.
Unified Grant and Departmental Fund Management
Gain total control over your complex funding landscape. Our platform provides a unified view of all financial sources—from restricted research grants to departmental budgets and capital funds. Enforce grant-specific rules, track spending in real-time, and automate reporting to ensure every dollar is spent compliantly and strategically.
Effortless Academic & Administrative Compliance
Navigate the complexities of public accountability with confidence. We provide an unchangeable, fully digital audit trail for every transaction, automating adherence to public procurement laws (EKR) and internal governance. This transforms compliance from a burdensome manual process into an effortless, integrated function of your daily operations.
Intelligent Academic Workflow Automation
Free your faculty and researchers from administrative gridlock. Our platform is designed to digitize and accelerate your unique multi-level approval chains—from Principal Investigator and Department Head to the finance office. We turn procurement from a bureaucratic hurdle into a streamlined service that supports, rather than hinders, academic progress.
Bridging the Academic-Administrative Divide
Eliminate the data silos and communication gaps between your faculties, finance department, and administration. By integrating with your core SIS and ERP systems, our platform creates a single source of truth, enabling seamless collaboration and ensuring that financial decisions are always aligned with your institution's strategic academic goals.
Guaranteed Adoption and Long-Term Value
Successfully transform your institution without the risk of a failed investment. In a sector where every resource is vital, we mitigate the risk of project failure through our unique "Software with a Service" partnership. This goes beyond a simple software license to ensure the platform is not only implemented but fully adopted by your faculty and staff, delivering measurable, lasting value and a clear return on your investment.
The sooner you start, the sooner you experience the benefits.
Don't take our word for it, take theirs
The implementation of the Fluenta Compliance module at our company was smooth and quick, and we have received all necessary support from the Fluenta Europe Ltd. Customer Success team.
Procurement manager
Using the Fluenta Auction and Sourcing modules to manage our processes in a secure, simple, traceable and auditable way has made our work much easier.
Debt collection advisor
We've been using Fluenta's Auction and Sourcing modules for years and we're very satisfied with them. We like the fact that the system is simple and quick to use and easy to learn for new colleagues.
Global Category Manager
With Fluenta, the lead times for our previously lengthy order processes have been reduced from 30-45 days to an average of 7-10 days, with some orders being fulfilled in as little as a day.
Director General of Technical Services
The implementation of the Fluenta Compliance module at our company was smooth and quick, and we have received all necessary support from the Fluenta Europe Ltd. Customer Success team.
Procurement manager
Using the Fluenta Auction and Sourcing modules to manage our processes in a secure, simple, traceable and auditable way has made our work much easier.
Debt collection advisor
We've been using Fluenta's Auction and Sourcing modules for years and we're very satisfied with them. We like the fact that the system is simple and quick to use and easy to learn for new colleagues.
Global Category Manager
With Fluenta, the lead times for our previously lengthy order processes have been reduced from 30-45 days to an average of 7-10 days, with some orders being fulfilled in as little as a day.
The implementation of the Fluenta Compliance module at our company was smooth and quick, and we have received all necessary support from the Fluenta Europe Ltd. Customer Success team.
Procurement manager
Using the Fluenta Auction and Sourcing modules to manage our processes in a secure, simple, traceable and auditable way has made our work much easier.
Debt collection advisor
We've been using Fluenta's Auction and Sourcing modules for years and we're very satisfied with them. We like the fact that the system is simple and quick to use and easy to learn for new colleagues.
Global Category Manager
With Fluenta, the lead times for our previously lengthy order processes have been reduced from 30-45 days to an average of 7-10 days, with some orders being fulfilled in as little as a day.
Our suppliers have also quickly got used to Fluenta, and we usually receive positive feedback from them about the system and Fluenta's customer support, because their general experience is that their questions and problems are solved promptly.
Head of Procurement
MVM Services Zrt.
With Fluenta Workflow, we manage around 2000 business processes a year. These include procurement and public procurement procedures, initiating withdrawals from framework contracts, initiating contract amendments and exercising contract options. Our experience has been very positive. As a result, we have become more efficient and our processes have become significantly shorter and more transparent.
Procurement Strategy Lead
We have been using Fluenta successfully for years, and I was personally in charge of its implementation on behalf of our company. By the end of the implementation, the system was fully tailored to our company's needs, everything was designed according to our requests and schedule
Director of Purchasing
We use Fluenta to track undertakings. It is very important for us to manage the approval process in a secure, audited system. We also like the fact that there is efficient communication within the system, for example, we can easily add comments and upload attachments in case of missing information.
Coordination staff member
Our suppliers have also quickly got used to Fluenta, and we usually receive positive feedback from them about the system and Fluenta's customer support, because their general experience is that their questions and problems are solved promptly.
Beszerzési kompetencia központ vezető
With Fluenta Workflow, we manage around 2000 business processes a year. These include procurement and public procurement procedures, initiating withdrawals from framework contracts, initiating contract amendments and exercising contract options. Our experience has been very positive. As a result, we have become more efficient and our processes have become significantly shorter and more transparent.
We have been using Fluenta successfully for years, and I was personally in charge of its implementation on behalf of our company. By the end of the implementation, the system was fully tailored to our company's needs, everything was designed according to our requests and schedule
Director of Purchasing
We use Fluenta to track undertakings. It is very important for us to manage the approval process in a secure, audited system. We also like the fact that there is efficient communication within the system, for example, we can easily add comments and upload attachments in case of missing information.
Coordination staff member
Our suppliers have also quickly got used to Fluenta, and we usually receive positive feedback from them about the system and Fluenta's customer support, because their general experience is that their questions and problems are solved promptly.
Beszerzési kompetencia központ vezető
With Fluenta Workflow, we manage around 2000 business processes a year. These include procurement and public procurement procedures, initiating withdrawals from framework contracts, initiating contract amendments and exercising contract options. Our experience has been very positive. As a result, we have become more efficient and our processes have become significantly shorter and more transparent.
We have been using Fluenta successfully for years, and I was personally in charge of its implementation on behalf of our company. By the end of the implementation, the system was fully tailored to our company's needs, everything was designed according to our requests and schedule
Director of Purchasing
We use Fluenta to track undertakings. It is very important for us to manage the approval process in a secure, audited system. We also like the fact that there is efficient communication within the system, for example, we can easily add comments and upload attachments in case of missing information.
Coordination staff member
The implementation of the Fluenta Compliance module at our company was smooth and quick, and we have received all necessary support from the Fluenta Europe Ltd. Customer Success team.
Procurement manager
Using the Fluenta Auction and Sourcing modules to manage our processes in a secure, simple, traceable and auditable way has made our work much easier.
Debt collection advisor
We've been using Fluenta's Auction and Sourcing modules for years and we're very satisfied with them. We like the fact that the system is simple and quick to use and easy to learn for new colleagues.
Global Category Manager
With Fluenta, the lead times for our previously lengthy order processes have been reduced from 30-45 days to an average of 7-10 days, with some orders being fulfilled in as little as a day.
Director General of Technical Services
Prices
We offer usage-based pricing or a fixed price for unlimited use.
Select the pricing model that best suits your complexity needs—pay only for what you use or enjoy unrestricted access for a single, predictable fee.
Frequently Asked Questions
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