Fluenta One for

Keep operations running and contracts under control

Manage catalogues, framework agreements and track spending in real time, so urgent purchases stay within your agreements.

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Practical examples

When you need the part now, and the process can’t keep up

Fluenta One shows what can be called off right away and keeps an eye on framework limits, so gaps don’t surface at the moment of an urgent request.

What Fluenta One gives you

What day-to-day work needs

Catalogue and material master in one

Search your own material master and your suppliers’ catalogues together, by manufacturer, supplier and contract.

Framework status is always visible

What can be called off right away, how much has been used, and when the agreement expires.

Contracted items come first

Requests start from the framework agreement, and the system flags anything off-contract.

Material requestSubstation · maintenance

[keyword]

ManufacturerSupplierContract

Gasket, DN50own material master

Gasket, DN50supplier catalogue

Same item, one item code

Framework agreement

Fittings and gaskets

68% usedexpires: [date]

Can be called offnow

Pricefixed

Request

Gasket, DN50 · from framework

Contracted itemyes

Off-contract requestflagged

Cost centre[code]

How Fluenta One works

How the process runs

1
Search
Internal and punch-out catalogues together, filtered by manufacturer, supplier and contract.
2
Request
The item comes into the request from the framework agreement, and the system flags anything off-contract.
3
Call-off
After approval, from the framework agreement, at a fixed price.
4
Settlement
The item stays linked to the contract and the cost centre.

Framework usage updates with every call-off, and the contract price is applied automatically.

Built-in rule

If it can be called off a framework, it shouldn’t go to a new tender.

For every request, Fluenta One checks whether a live framework agreement covers it. A shorter approval route can be set up for urgent requests, and the decision is still recorded: who approved it and when.

New requestIs there a live framework agreement?

YesCall-off from the framework, after approval, at a fixed price

Yes, and it’s urgentConfigurable shorter approval, the decision is recorded

NoNew tender

Framework agreements

Framework agreements need maintenance too

Most MRO purchasing runs on framework agreements, and someone has to look after them: expiry dates, usage and supplier performance.

Framework agreements4 active

Fittings and gasketsexpires: [date]

68% used

Insulatorsextension suggested

92% used

Circuit breakerslong lead time

Renewal alert set earlier

Cable lugs and fastenersrenewal started

Owner notified · supplier performance compiled

Renewal doesn’t start in the last week

It notifies the owner 90, 60 and 30 days before expiry and the notice period, and compiles the supplier’s track record.

Earlier alerts for long-lead items

Where delivery takes months, the alert can be set earlier, so the agreement is in place in time.

You see early which framework is running low

You can see how much of each framework has been used, and which one to extend or re-tender before it causes a hold-up.

What stays with you

The decision is yours

The system prepares, it doesn’t decide

It finds the item, puts the contracted option first and flags anything that doesn’t fit. Approval stays with you.

You can show what happened, even later

Every call-off is recorded, including who approved it and when. Internal audit or external auditors can get separate, read-only access.

Your existing systems stay

It doesn’t replace your ERP. It sits alongside it and feeds it data.

Let’s see how this would work in your own processes.

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FAQ

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