In the era of digital transformation, companies are seeking solutions that go beyond mechanical automation, offering genuine intelligence and flexibility to optimize business processes. The Fluenta One platform provides the answer to this challenge: an integrated, customizable, AI-supported system that redefines the concept and practice of workflow management.
Fluenta One isn't just another software platform on the market – it's the embodiment of a comprehensive concept built on the "Software with Service" philosophy. This approach recognizes that today's companies need more than an off-the-shelf product – they require a partner who provides not only technological solutions but also expert support and genuine customizability.
A central element of the platform is its embeddable and customizable artificial intelligence agents, which independently handle repetitive, time-consuming tasks, provide real-time analysis, and support decision-making. These agents can be integrated as needed, truly adapting to your company's unique requirements and processes – and the system can even incorporate your existing AI solutions.
The power of Fluenta One comes from four key building blocks that together ensure comprehensive process optimization.
The heart of Fluenta One is the Workflow Engine – the innovative component that not only automates business workflows but truly tailors them to your company.
Unlike traditional automation systems that are rigid and difficult to modify, the Fluenta Workflow Engine offers genuine flexibility:
✓ Truly personalized solution
We break with the traditional approach where companies must adapt to the software. Fluenta One maps your unique organizational processes - exactly as they work in reality, without compromises. We adapt to you, not the other way around.
✓ Rapid feature expansion without development
The Workflow Engine revolutionizes process modification - what previously required weeks of development can now be accomplished with a few clicks. New approval steps, document management functions, or notification rules can be instantly inserted into any workflow.
✓ Intelligent AI assistants
Imagine AI agents directly integrated into workflows that continuously learn and evolve. These innovative assistants don't just execute tasks but provide increasingly accurate suggestions and real-time support - all automatically, without separate prompts or instructions.
✓ Scalable growth
As your business evolves, Fluenta keeps pace with you. Our system's exceptional flexibility allows expansion with minimal cost and resources, ensuring technology never becomes a barrier to growth. The Workflow Engine reliably handles processes for both dynamic SMEs and complex enterprises with equal reliability.
Finding the perfect balance between security and usability is crucial during digital transformation. Fluenta One's Identity and Access module offers an innovative solution:
🔐 Precision permission management
Extremely detailed access control that precisely defines which users can view and modify what data - differentiated by roles, departments, projects, or contracts. Fine-tuning permissions and approval processes ensures perfect control and transparency at every organizational level.
🔐 Automatic regulatory compliance
The complex audit and logging system automatically records all access and modifications, ensuring full compliance with strict regulations (GDPR, ISO 27001). The intelligent alert system and customizable reports significantly simplify both internal and external audit processes.
🔐 Seamless system integration
Thanks to its modular structure, the Identity component easily fits into any corporate environment and seamlessly works with standard identification protocols (single sign-on, multi-factor authentication, Active Directory). This intelligent integration ensures a smooth user experience while maintaining maximum security.
The results speak for themselves: a properly configured Identity and Access module can reduce the risk of internal data loss by 94%, speed up access administration by 70%, and ensure 99.9% security compliance – all with complete transparency and auditability.
One of the biggest obstacles to digitizing business processes has traditionally been IT dependency. Every modification, new process, or optimization requires IT expertise and capacity, often becoming a bottleneck.
Fluenta Designer addresses this problem by putting process design capabilities in the hands of business users – without requiring programming knowledge. This visual development environment allows anyone to easily design, modify, and optimize workflows:
💡 Immediate productivity without coding
Fluenta Designer's low-code/no-code architecture allows you to create value from the moment of implementation. No need to wait months for development – the system is immediately usable and precisely tailored to your unique needs, breaking away from the limitations of traditional, rigid boxed products.
💡 Intuitive drag & drop editing
Provides complete control over your processes without requiring developer knowledge. Complex processes can be created with simple drag-and-drop operations on the visually clean, logically structured interface – allowing you to create your first working workflow within minutes.
💡 Interactive process simulation
Don't just design it, see it in action! With the real-time preview function, you can immediately experience how a given workflow will behave in practice – no more surprises after implementation, the results of every change are immediately visible and testable.
💡 Industry-specific quickstart templates
Why start from scratch? Built-in templates based on industry best practices provide a solid foundation that you can easily adapt to your needs. These expert-designed process patterns enable a quick start while remaining completely customizable.
💡 Understandable visual business rules
Even the most complex business logic can be modeled in a simple, visual format – without programming knowledge. This approach democratizes process design, ensuring that every stakeholder in the company – from IT professionals to decision-makers – can intuitively understand and shape processes.
Using Fluenta Designer, companies can implement process changes up to 85% faster than with classic development cycles. Modifications and optimizations become up to ten times more efficient, and IT dependency is minimized. This provides true agility – responding to changes not in weeks, but in hours.
In practice, this means complex business processes – with forms, automated decision steps, document generation, and system integration – can be built from scratch in hours, without specialized programming knowledge.
One key element of efficient business operation is seamless communication. However, in most organizations, communication is separated from workflows – information gets lost between emails, separate chat applications, and notes, while decisions, approvals, and feedback are difficult to track.
The fourth pillar of Fluenta One, Fluenta Messenger, addresses this problem, revolutionizing corporate communication:
✅ Seamless team collaboration
Say goodbye to endless email chains! Fluenta Messenger allows colleagues to communicate in real-time, directly embedded in the workflow about specific tasks, documents, and approvals – keeping all communication in the proper context.
✅ Secure partner relationships
Involve your external partners in processes without compromising corporate data. Suppliers, consultants, or customers can join relevant conversations with precisely regulated, audited, and targeted permissions, strengthening collaboration without compromising security.
✅ Complete transparency and traceability
All communication is automatically logged, ensuring complete auditability and retrievability. This feature not only supports compliance requirements but also creates a valuable institutional knowledge base, preserving critical communication and decisions.
✅ Problem-solving at the source
Information exchange happens where it's needed most – directly in the context of the problem or task. This ensures that all stakeholders immediately understand the situation, accelerating resolution and eliminating communication distortions.
✅ Intelligent alert system
Never miss important developments again! The customizable notification system sends immediate alerts about relevant events to all stakeholders – filtered by priority and importance, accessible even on mobile devices. Intelligent filtering ensures you only receive truly important notifications, avoiding information overload.
With Fluenta Messenger, companies can significantly reduce time spent searching for information (by an average of 37%), while decision-making can be accelerated by up to 53%. No more need for endless email chains or switching between different platforms – all communication and information is available in one place, in the appropriate context.
The power of Fluenta One lies in the fact that its four components – Workflow Engine, Identity and Access, Designer, and Messenger – don't function as separate modules but as an integrated whole. This integration ensures that business process automation, secure access, flexible design, and efficient communication reinforce each other to support the company's operations.
The "Software with Service" approach guarantees that real expertise and support stand behind the technology – from implementation through daily operations to strategic optimization. Our consultants, customer support team, and developers accompany you throughout the entire journey.
Fluenta One is not just a technological solution – it's a new approach to organizing business operations. It's a partnership that enables organizations to not only react to market changes but to operate proactively, data-driven, and efficiently in the digital era.
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