Sourcing is a multi-phase process that typically spans 3-6 months for complex procurements. Leading frameworks (McKinsey, CIPS, Hackett) define different numbers of steps, but the basic structure is the same: needs assessment, market research, request for proposal, evaluation, contract signing.
The most frequently referenced model for strategic sourcing is the seven-step process defined by AT Kearney / McKinsey:
Fluenta One's sourcing function directly supports phases 3-6, while providing connection points for preparation (category codes, supplier database) and follow-up (performance scorecard, contract management).
One critical performance indicator for sourcing is cycle time: how long it takes from requirements formulation to contract signing. According to Hackett Group benchmark data:
Reducing cycle time is not an end in itself—too fast a process can lead to superficial evaluation. But eliminating unnecessary waiting (waiting for approval, manual data processing, email ping-pong) creates real value.
Together with the platform's other functions (supplier qualification, risk management, contract management), the entire supplier lifecycle can be covered, but the sourcing function can also be used independently.
Suppliers who pass the preliminary screening enter the qualification phase. This is where it's determined what depth of due diligence the supplier undergoes, what control category (tier) they fall into, and consequently what intensity of monitoring awaits them throughout the relationship's lifetime. The next section presents this risk-based qualification process.