Received proposals in Fluenta One are automatically arranged in a comparative view. Rows are the questionnaire fields, columns are the suppliers—at a glance you can see who answered what and where the differences are.
The comparative view can be exported in Excel, PDF, and RTF formats. The complete response package (all documents from all suppliers) can be downloaded as a single zip file with one click—this is particularly useful if detailed analysis happens offline or if an audit package needs to be assembled.
Structured scoring of proposals takes place within an evaluation event. This can be separated from the base event: the issuer manages the tender's operational part, while evaluators work on their own interface.
When creating the evaluation event, you can determine:
If minimizing bias is important, supplier names can be hidden from evaluators. In this case, the evaluator sees the proposal content but doesn't know who it came from. This is common, for example, in tenders where existing suppliers and new entrants compete together.
A common scenario is that technical and commercial evaluation is done by different people—and one doesn't see the other. Fluenta One supports this: the evaluator only sees the fields they have access to. Thus, the technical evaluator cannot be influenced by price, and the commercial evaluator doesn't see technical details.
Multi-criteria evaluation is a basic element of modern sourcing. A typical setup:
The system automatically calculates the weighted total score. The result is not binding—the decision-maker can deviate from it—but the deviation must be documented.
Fluenta One's internal comment function enables communication between the issuer and internal stakeholders during the tender—invisible to suppliers. Comments are part of the event and are archived.
If further price competition is warranted after the RFP process, Fluenta One enables launching an online auction directly from the event. Supported types:
At the end of the tender, the issuer must make a decision. Fluenta One provides a structured results announcement process:
If no proposal is suitable, the event can also be closed without a winner—the system documents this as well.
The sourcing cycle ends with the activation moment: extracting the selected proposal and concluded contract's metadata (unit prices, payment terms, item numbers) and converting them to operational parameters. This transformation ensures that negotiated savings and conditions are realized in subsequent orders without manual intervention or error.