In today's business world, speed and efficiency are critical success factors. This is especially true for contract creation, where traditional processes can drag on for weeks. Fluenta One's AI-powered platform fundamentally changes this equation – contract drafts are ready in minutes instead of days or weeks.
During a typical contract creation process, legal department staff spend considerable time browsing partner data stored in various systems. First, they need to find the partner's basic information in the CRM, then review previous contracts in the document repository, while checking financial status in the ERP. After all this comes selecting the appropriate template from dozens of options, followed by manually filling in the fields.
Errors are inevitable during manual data entry. A mistyped bank account number, an incorrect date for the delivery deadline, or a missing legal clause can have serious financial and legal consequences. Research shows that contractual errors represent an average of 5-9% of the contract value in losses or additional costs.
Traditional email-based approval processes often hit dead ends. The contract bounces between emails, nobody knows exactly who has it, who has already approved it, and who's still missing. An average contract goes through 6-8 rounds of revisions before all stakeholders are satisfied.
Fluenta One's Contract Intelligence AI agent is not a simple template-filling automation. The agent interprets the contract context, recognizes the contract type (supplier, service, lease, etc.), and adapts the content accordingly based on defined criteria and available data.
For example, when contracting with an international supplier, the AI automatically inserts appropriate currency clauses, applicable law determinations, and dispute resolution forum designations. All this according to predefined rules without anyone giving explicit instructions.
The system doesn't work from a single database. It can simultaneously query:
All this happens automatically, without human intervention. The AI agent assembles the complete picture of the partner before starting contract generation.
The platform doesn't choose templates randomly. The AI analyzes:
Based on these, it selects the most appropriate template and then customizes it. For instance, if we're contracting with a small startup, it can suggest different terms than for a multinational corporation.
The preparation phase isn't just about template selection. The AI agents:
Perform risk analysis: They review the partner's financial stability, previous contractual performance, and flag potential risks. If, for example, the partner has a negative payment history, the AI highlights this and suggests extra safeguards.
Run compliance checks: The system automatically verifies that the planned contract complies with corporate policies, applicable regulations, and industry standards. It automatically incorporates GDPR-critical data processing clauses or specific industry requirements.
Suggest alternatives: If standard terms aren't optimal, the AI offers alternative solutions.
During the negotiation phase, the AI isn't a passive player:
Change tracking and analysis: When the partner makes modification proposals, the AI immediately analyzes their impact. It recognizes unfavorable terms even when they appear in disguised form. For example, it notices if a currency risk transfer clause is inserted, or if delivery deadlines are asymmetrically defined.
Compromise suggestions: The AI doesn't just flag problems but offers solutions. If the partner requests a longer payment deadline, the AI can automatically suggest late payment interest or advance payment as a counterbalance.
The approval workflow is fully automated and transparent:
Intelligent routing: Based on the contract type, value, and risk level, you can configure who needs to approve. A low-value, standard contract can go through expedited procedures, while a complex, high-value agreement goes through multiple levels.
Parallel processing: Where possible, the system parallelizes approvals. Legal and financial reviews can run simultaneously, significantly speeding up the process.
Automatic escalation: If someone doesn't respond in time, the system automatically notifies their substitute. No more stuck contracts due to someone's vacation.
Real-time status: Anyone can check at any time where the contract stands and what the next steps are. This eliminates "where's my contract?" emails.
The AI agent:
According to a survey, AI-supported contract creation reduces contractual errors by 95%.
Every contract consistently follows the same predetermined schema:
This not only ensures a professional appearance but also facilitates later contract management and comparison.
Fluenta One doesn't operate as an island. Thanks to its API-first architecture:
The digital transformation of contract creation isn't a luxury but a competitive requirement. Fluenta One's AI-driven approach doesn't just automate but makes the entire contract lifecycle more intelligent.
The platform's ability to create legally compliant, personalized contract drafts in minutes and then guide them through the complete lifecycle fundamentally changes the paradigm of contract management.
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